Legal

Privacy notice

Last updated: 28 July 2026

Hinoki Review Office (“we”, “us”) respects the privacy of visitors and prospective clients. This notice explains how we handle personal data in connection with https://neurasoft.digital and related communications.

Data controller

The data controller is Hinoki Review Office, 22554 Dewitt Falls, 丸山区, 栃木県, Japan. Contact: hello@neurasoft.digital, +81-9-999-3131.

Data we collect

• Identity and contact details you submit (name, email, phone if provided)
• Enquiry content (engagement interest, year-end date, message text)
• Technical data such as browser type and pages visited when analytics cookies are accepted
• Newsletter email addresses if you subscribe via the footer form

Purposes

We process data to respond to engagement enquiries, schedule fieldwork, maintain client records for contracted work, improve site clarity, and meet legal obligations applicable to professional services in Japan.

Legal bases

Depending on context, we rely on steps prior to entering a contract, our legitimate interest in operating a professional practice, consent for optional analytics or newsletters, and legal obligations where retention is required.

Retention

Enquiry records without an engagement are typically retained for up to 24 months. Engagement working papers and correspondence follow professional retention periods, often seven years or longer where law or standards require. Newsletter addresses are kept until you unsubscribe.

Sharing

We do not sell personal data. We may share data with IT or hosting providers under confidentiality terms, with professional advisers when required, or with authorities when legally compelled. Statutory auditors or co-engaged professionals receive only what an engagement requires.

International transfers

Our primary operations are in Japan. If a provider processes data outside Japan, we take steps appropriate under applicable law to protect the data, such as contractual safeguards.

Your rights

Subject to Japanese law, you may request access, correction, deletion, or restriction of personal data we hold, and you may withdraw consent where processing is consent-based. Contact us using the details above. You may also lodge a complaint with the competent authority in Japan.

Security

We apply reasonable administrative and technical measures to protect personal data. No method of transmission is perfectly secure; please avoid sending unnecessary sensitive identifiers through web forms.

Cookies

See our Cookies notice for detail on essential and optional cookies.

Changes

We may update this notice by posting a revised version on this page.